Dec 13, 2021
Tech-Savvy Tips to Set Up a Communication Infrastructure for Your Company
Technology is a powerful tool that has changed how we live and do business. Gone are the days where you would correspond with your co-workers by fax or snail mail. The modern workplace demands instant communication, which means setting up an infrastructure for real-time communication via email, text, video chat, and more. In this blog post, we’ll show you how to set up a communication system for your company—whether it’s a small office of 200 employees or a large enterprise with 20,000 workers—to thrive in today’s digital world!
Determine Your Company’s Communication Needs
Building a communication infrastructure that lasts for your business is not that hard. The first thing you should do is determine your company’s communication needs. You can accomplish this by asking yourself how many employees are in your office? What kind of work environment does the office have (open cubicles or individual offices)? Are there any unique rooms that need to be set up for video conferencing? How regularly will people use the communication system?
The answers to these questions will help you figure out what type of technology and tools your company needs. For example, if you have a large office with cubicles, you’ll need an instant messaging tool that all employees can access. If you have a smaller office with only a few employees, then email or text message will suffice.
Decide on a Communication Platform for Your Business
Once you’ve determined your company’s basic needs, it’s time to set up a communication infrastructure that works for everyone involved. At this point, we recommend using one or more of these four tools: instant messaging (IM), video conferencing software like Skype and Google Hangouts, screen sharing capabilities such as WebEx and GoToMeeting, and conference calling.
Choose the Right Collaboration Tools to Support Your Chosen Platform
Now that you’ve chosen a communication platform, it’s time to choose the right collaboration tools. It includes selecting the right software for video conferencing, screen sharing, and conference calls. Luckily, there are many great options on the market today, so finding the best fit for your company should be easy. For example, if you choose Skype as your video conferencing platform, the best collaboration tools will be Skype for Business and WebEx.
Incorporate Latest Technology for Optimal Employee Productivity
Now that you have a solid communication infrastructure in place, it’s time to incorporate the latest technology for optimal employee productivity. It includes using tools such as chatbots and artificial intelligence (AI) to automate tasks and help employees be more productive. For example, you can generate chatbots to book meeting rooms or answer common customer service questions. At the same time, you can also use AI to automate tasks such as data entry or bookkeeping.
You can set up a communication infrastructure that will help your company thrive in the digital age by following these tips! It’s best to ensure your company has a robust communication platform to support the digital workspace!
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